Job Posting: Project Manager, Step Up to the Plate
REPORTS TO: Chief Executive Officer
REVISION DATE: April 2021
Step Up to the Plate was formed as an emergency response to an expected short-term need. As COVID-19 began to spread through the city, a single idea – “What if we could use the food from our canceled fundraising event to feed our vulnerable neighbors?” – launched a much bigger strategy. Through a coordinated effort between nonprofits who work with vulnerable populations, city management, philanthropic leaders, and restaurant and catering partners, this program is now a central part of the City of Philadelphia’s efforts to address housing and food insecurity during the coronavirus pandemic.
The Project Manager, Step Up to the Plate, will oversee all aspects of the Step Up to the Plate program including managing the project budget; maintaining sufficient project funding through grants and/or donors; overseeing daily project operations including stakeholder
communications and meal distribution site operations. The Project Manager will take over an active program area, maintaining uninterrupted operations, and developing documentation to support on-going funding efforts. She/he/they will be professional, highly reliable, and capable of prioritizing competing needs to effectively and appropriately achieve project goals.
DUTIES AND RESPONSIBILITIES:
∙ Manage project budget including overseeing income and expense and weekly reforecasting based on budgetary changes.
∙ Manage all project finances including reviewing and approving invoices; confirming payments in bank portal, cutting checks, and overseeing bank deposits.
∙ Manage all project recordkeeping including maintaining an up-to-date spreadsheet of all deliveries, locations, meals, costs, and payments.
Job Description: Project Manager, Step Up to the Plate Page 1 of 3
- Develop and write contracts, manage contract compliance, and effectively manage relationships with all contracted entities for the project.
- Oversee grant agreements and compliance, ensuring that project activities remain aligned with mission and funder expectations
- Work closely with BSM Senior Advisor and Project Founder to support funding and governance efforts, including recordkeeping, bookkeeping, and correspondence
- Liaise with city officials, including participating in weekly calls about meal sites, and related service partnerships including vaccination and testing sites.
- Coordinate with food industry professionals, restaurants, and caterers to provide daily meals across meal sites including invoices and payments; managing change orders; and communicating about meal specifications
- Cultivate new restaurant and catering partnerships and overseeing contract details with all meal providers.
- Manage project communications including: weekly communications calls with stakeholders, planning and implementing press events, managing social media, website updates, and other communication needs.
- Manager donor relations including communications and tax documentations. ∙ Manage all project grants including completing applications for grant funding, overseeing data collection and reporting in compliance with grant requirements; and creating project documentation to support grant applications.
- Support all partner site needs including cancellations, change orders, donations, volunteer needs, and communications
- Create, and revise as needed, a project manual outlining project goals, operations, policies, procedures, and all standard documents essential to project operations.
QUALIFICATIONS AND SKILLS:
- Minimum of 3 years project management and/or event management experience required
- Previous experience working with non-profits, social services organizations, and/or local and municipal government entities highly desired.
- Excellent communications skills including listening and verbal comprehension; ability to read and comprehend written instructions and materials; and comfortable with creating written materials including letters, reports, and formal emails.
- Previous contract management experience and the ability to write, edit, and customize contracts to fit individual needs for partners and service providers.
- Ability to travel between sites and willingness to work a varied schedule and in a non traditional setting.
- Comfortable with Microsoft Suite of programs and/or G-suite including Excel, Word, Google Calendar and Outlook.
- Previous financial responsibility including budget management, account payable & receivable, and financial recordkeeping highly desirable.
- Ability to work independently with little or no supervision; extremely organized; capable of prioritizing tasks appropriately; meticulous attention to detail; efficient, able to thoroughly complete task within expected timelines.
- Excellent data entry skills that demonstrate efficiency, accuracy, and a meticulous attention to detail.
- Sound professional judgement and discretion in handling confidential information
- Ability to adapt to changing priorities, remain calm under pressure, and overcome obstacles to meet deadlines and expectations.
- Ability to interact positively, effectively, and appropriately with a diverse population of guests, vendors, staff, volunteers and stakeholders.
The mission of Broad Street Ministry is to transform our city, our institutions, and ourselves by embracing the individual needs of our most vulnerable sisters and brothers, and by embracing radical hospitality. We believe that the only way to achieve that mission is to have a diverse staff that is representative, at all job levels, of the citizens we serve.
Broad Street Ministry does not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, criminal record, or any other status protected under federal, state, or local law. Broad Street Ministry believes that diversity and inclusion among our staff is critical to our success as a community services organization, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.
This is a temporary 30 – 40 hour per week independent contractor position, remotely based in the greater Philadelphia region. Employee must be able to travel to restaurants, catering facilities, and meal distribution locations as needed; including regular travel to Broad Street Ministry, 315. S. Broad Street.
This is a grant funded position through August of 2021, with the possibility of continuing past that date should project objectives and financial resources support a continuance. This is a 1099 contractor position; benefits are not provided and the employee is responsible for all applicable taxes and withholdings. Compensation commensurate with experience.
To apply for this position, please send your resume, salary requirements, and cover letter to: email@example.com. Indicate “Project Manager, Step Up to the Plate” in the subject line of your email.